Invoicing Instructions - City of Oulu - Oulun kaupunki

City of Oulu Billing Intructions

The City of Oulu accepts only e-invoices (City Board decision 24 May 2010 §35).

>> Invoicing Instructions (pdf)

>> Frequently Asked Questions (pdf)

Billing address
Oulun kaupunki (City of Oulu, mandatory)
Name of the department or public utility service (mandatory, varies)
Sarjanumero (serial number, mandatory, varies)
PL 861
00019 SSC

>>>More detailed invoicing addresses (in Finnish)

Invoices shall always contain also the following information provided by the customer:

  • identification of establishment (E.g. Kaakkuri School, Oulu Sinfonia, Lassintalon hoiva) or alternatively, delivery or postal address
  • name of the invoice auditor entered in the your reference field
  • order number if an order or pick-up by OSTA software (OSTAxxxxxxxxxxxx)
    ‐ order number is in the OSTA order or pick-up note
  • contract number if the invoice is based on a contract
  • please, see also Frequently Asked Questions, question number 3

 

City of Oulu receives only electronic online invoices.

Identification data for e-invoices:

  • e-operator: Basware Oyj
  • Operator ID: BAWCFI22
  • e-invoicing address EDI ID: varies from one public utility or field of service to another.

>>>More detailed invoicing addresses (in Finnish)

City of Oulu

  • Business ID 0187690-1
  • VAT-number FI01876901

The purchase invoices and accounts payable are managed by human resource and financial administration service centre Monetra Oy. If you have questions concerning purchase invoices please email ouka.ostoreskontra@monetra.fi or call the accounts payable service number +358 44 703 0770.

 

Sending invoices through the supplier portal

If your company is not able to send e-invoices we offer you the opportunity to use the Supplier portal maintained by Basware. Through this browser based Supplier portal you can deliver your invoices to us in electronic format easily, without any charge.  The supplier portal requires a business ID.

You can register as a new supplier in the Supplier portal at https://portal.basware.com/open/supplier

Select the department or the public utility that you are invoicing.
 

Please note:

Do not combine bills to different city departments or public utilities in one invoice. The invoices must always include as reference all the relevant information given by the unit who has placed the order, e.g. order number or the name of the person to check the invoice. 

Do not send contracts, invitations, brochures or advertising to the invoicing addresses but deliver them to the delivery addresses of the purchaser.

Do not combine bills to different city departments or public utilities in one invoice. The invoices must always include as reference all the relevant information given by the unit who has placed the order, e.g. order number or the name of the person to check the invoice. Do not send contracts, invitations, brochures or advertising to the invoicing addresses but deliver them to the delivery addresses of the purchaser.